FAQs
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Dental CPA & Services
What does a Dental CPA do?
A dental CPA helps practice owners make informed financial decisions, reduce unnecessary tax exposure, improve profitability, and prepare for important transitions. At DrillDown Solution, we combine bookkeeping, financial reporting, tax preparation, proactive tax planning, business advisory services, and personal financial planning to provide a more complete view of your financial position.
We also advise dentists who are purchasing, growing, or selling a practice and help coordinate financial decisions with the other professionals involved in the process.
Why do I need a dental-specific CPA?
Working with a dental-specific CPA gives you advice that reflects how dental practices actually operate. Dental practices face unique financial considerations related to
production, collections, staffing, equipment purchases, insurance reimbursements, practice ownership, and transitions that may not be familiar to a generalist accountant.
Because we specialize in the dental industry, we can provide financial reporting tailored to your practice, compare your performance against meaningful dental benchmarks, identify potential issues before they become larger problems, and offer proactive guidance based on the realities of running a dental practice.
We also serve as a resource beyond accounting by connecting clients with trusted lenders, attorneys, brokers, consultants, and other experienced professionals in the dental industry when additional support is needed.
How much does a dental CPA cost?
The cost depends on the size and complexity of your practice, your entity structure, the condition of your financial records, and the level of ongoing support you need.
Our services are designed to provide value beyond basic compliance. A strong dental CPA relationship should help you improve financial clarity, identify tax-planning opportunities, make better business decisions, and avoid problems that may cost significantly more over time. We will discuss your needs and pricing expectations before beginning the engagement.
What makes DrillDown different from other accounting firms?
We do more than prepare financial statements and tax returns. Our goal is to help you understand what your numbers mean and how to use them to make more informed business decisions.
Because we focus on the dental industry, we can provide practical guidance around profitability, overhead, cash flow, compensation, tax planning, practice growth, and
ownership transitions. We take a proactive approach, communicate throughout the year, and work to identify opportunities before they become missed opportunities or costly problems.
Bookkeeping
What is dental bookkeeping?
Dental bookkeeping is how your financial activity is tracked and organized. We ensure your records are accurate and up to date, so you always have a clear view of how your practice is performing.
Why is bookkeeping important for my dental practice?
Without accurate bookkeeping, it is difficult to make informed business and tax decisions. We provide clear, consistent reporting so you can understand profitability, control costs, and plan ahead. Reliable numbers are important for tracking Key Performance Indicators (KPI’s).
What’s included in your bookkeeping services?
We handle transaction categorization, reconciliations, and monthly financial reporting. More importantly, we help you understand what those numbers mean and how to act on them.
How is your bookkeeping different from a typical service?
We go beyond basic data entry. Our work is structured around helping you understand performance, identify trends, and make better financial decisions. We have top-notch responsive bookkeepers.
How often will I receive financial reports?
We provide monthly reporting and ongoing support so you are never guessing where your practice stands.
Revenue Cycle Management
What is dental revenue cycle management?
Revenue cycle management is how your practice bills and collects revenue from patient care. It includes billing, insurance claims, and collections. We help you identify gaps so you are not leaving money uncollected.
Why does revenue cycle management matter for my practice?
If revenue is not collected efficiently, it directly impacts your cash flow and profitability. We help you understand where breakdowns occur and how to improve them.
Can you help improve my collections?
Yes. By reviewing your financial data and processes, we help identify missed opportunities, inefficiencies, and areas where collections can be improved.
Blog
What kind of content does DrillDown publish on the blog?
We share insights focused on financial clarity, tax planning, profitability, and business strategy. Our goal is to provide practical information you can use to make better decisions.
Who is the blog written for?
Our content is written for dental practice owners and small business owners who want to better understand their financials and improve performance.
How often is new content published?
We regularly publish new content to keep you informed on relevant topics, trends, and strategies that impact your business.
Do you cover tax and financial topics specific to dentists?
Yes. Much of our content is tailored to dental practices, while also offering insights that apply to small business owners more broadly.
How can I stay updated on new blog posts?
You can check back regularly or follow us on social media, where we share new content and highlights. Search for DrillDown Solution on LinkedIn, Facebook, and Instagram.
Tax Planning
What can I write off as a dentist?
The rules vary based on how an expense is used and documented. We help you identify eligible deductions, maintain appropriate records, and make tax-planning decisions that align with your broader financial goals.
How do you approach tax planning?
We take a proactive approach by reviewing your financials throughout the year, identifying opportunities, and helping you make decisions before the tax year ends, well before the deadline.
When should I start tax planning?
The earlier, the better. Ongoing planning allows us to make adjustments throughout the year rather than reacting at tax time.
Can you help reduce my tax burden?
Yes. Although taxes cannot always be eliminated, proactive planning can help you avoid paying more than necessary.
We evaluate your business structure, compensation, retirement planning, equipment purchases, deductions, timing strategies, and other opportunities that may improve tax efficiency. Because effective tax planning takes place throughout the year, we work with clients proactively rather than waiting until the return is due.
Profitability & Growth
How can I improve profitability in my practice?
Improving profitability begins with accurate, timely financial information. We help practice owners understand where revenue is being generated, where money is being spent, and how their performance compares with relevant dental industry benchmarks.
By reviewing production, collections, staffing costs, supply expenses, facility costs, provider compensation, PPO reimbursement, and other key areas, we can identify opportunities to strengthen margins and operate more efficiently. We then help translate those findings into practical next steps.
Why does my practice feel busy but not profitable?
A full schedule does not always result in strong profitability. The issue may be related to low collection rates, rising overhead, an inefficient service mix, staffing costs, scheduling gaps, insurance adjustments, or a disconnect between production and cash received. Cash flow is also affected by expenditures not on your profit and loss statement, such as debt principal and taxes.
We analyze the financial and operational data behind your practice activity to determine where profitability may be slipping. Once the underlying cause is clear, we can help you develop a plan to address it.
What numbers should I be paying attention to?
Important metrics may include production, collections, collection percentage, overhead, staffing costs, provider productivity, new-patient activity, case acceptance, cash flow, and profitability by service or provider.
The most useful metrics will depend on your practice model and goals. We help you focus on the numbers that matter most, compare them with appropriate benchmarks, and understand what actions may improve performance.
Can DrillDown Solution help me buy or sell a dental practice?
Our goal is to help you understand the financial implications of the transaction and move forward with greater confidence.
Webinars
What is DrillDown Dialogue?
DrillDown Dialogue is our monthly webinar series where we host conversations with industry professionals focused on helping dentists and small business owners improve performance, think strategically, and grow with confidence.
Who are these webinars for?
These sessions are designed for dental practice owners and small business owners who want practical insight they can apply directly to their business.
What topics are covered in the webinars?
We cover topics related to financial performance, practice growth, profitability, leadership, and industry trends. Each session is focused on real-world strategies and insights you can put into action.
Where can I watch past webinar episodes?
You can view past episodes directly on this page, as well as on our YouTube channel. We also share shorter clips across our social media platforms.
How often are new webinars released?
We release new episodes on a monthly basis as part of the DrillDown Dialogue series.
How can I stay updated on upcoming webinars?
You can check this page regularly or follow us on social media to stay informed about upcoming sessions and new releases.
Getting Started
What is it like to work with DrillDown?
We begin by learning about your practice, financial goals, current concerns, and existing accounting processes. If your financial records need to be cleaned up or reorganized, we address those issues first so future reporting is accurate and reliable.
From there, we establish a consistent process for financial reporting, tax planning, and ongoing guidance. Our goal is to give you greater clarity, fewer surprises, and a trusted resource you can turn to when important financial decisions arise.
Do you only work with dentists?
No. While we specialize in dental practices, we also work with small business owners who want accurate financials and better visibility into their performance.
How responsive is the DrillDown Solution team?
We understand that financial questions often arise when you are making time-sensitive decisions. Our team prioritizes clear, timely communication and works to ensure you know who to contact when you need assistance.
Rather than limiting conversations to tax season, we stay engaged throughout the year and provide proactive guidance as your practice, goals, and financial circumstances change.
How do I get started?
The first step is having a conversation! Fill out the free consultation form on our website to schedule a call. We will learn about your practice and goals, then outline how we can support you.